Letter # 2: Routine Reply/Positive Message

Introduction/Opening: Begin your letter with an introductory paragraph that states your purpose
and congratulates the applicant on his/her acceptance. You can even reference the exclusivity of
the club and the great achievement of being admitted.

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In the first paragraph of the body include information that refreshes the reader’s memory about
your organization and what you do. This could include past events/programs or simply how the
applicant may have heard about the club.

In the second paragraph refer to the specific expectations of group members. This could
include dates of training/information sessions, required documents, or mandatory attendance to
organization meetings.

In the third paragraph of the body (the fourth paragraph of the letter), congratulate the student
again on his/her acceptance and emphasize the value this membership will add to his/her resume.
This section could also include a brief list of skills a member of this group may obtain through
active involvement in the organization.

Conclusion/Closing: Begin your closing paragraph with a courteous transition and thank the
student for his/her interest in your organization. Welcome the student to your exclusive
community and conclude your letter by indicating how the reader may contact you if he/she has
any questions.